In an estate agency or a homeowners' association, time goes to the same two places: handling whatever comes in at any hour — leads, incidents — and retyping information that already exists somewhere else. We automate those processes, one at a time, and give the hours back to what actually matters: closing deals or actually fixing things.
The portals and your own website: leads land at all hours in an inbox everyone sees and nobody owns. An assistant answers on the spot, qualifies with the questions your best agent would ask and offers a viewing — and only what deserves a call reaches a person.
See how we do itYour agent spends more time finding who to call than calling. We gather your sources — private ads, portals, public land and sales records, your own base of past contacts — filter by area and property type on your criteria, and hand over the day's list with the reason each name is on it.
See how we do itBetween mandate and completion, a file piles up dozens of documents arriving from everywhere. The same details get written three times, and what is missing surfaces the week of completion. We capture each document as it arrives, cross-check it against what you already have, and the file tracks itself.
See how we do itHow many leads per portal, what each one costs, how many viewings it takes to close, how long to completion. Today that gets built by copy-paste at month-end, when it gets built at all. We pull it straight from your system — and if it is closed and exports nothing, we open it first.
See how we do itPhone, WhatsApp, email, sometimes in person. None leave a trace, and the same resident chases three times because nobody told them where it stands. One inbox: logged, classified, assigned to the right contractor, and the resident knows where it stands without calling.
See how we do itNotice with the agenda, the papers, the meeting itself, then the minutes someone writes up at night. Multiplied by the number of buildings, that is a quarter where the team does nothing else. The notice prepares itself and the minutes arrive drafted from what was said — to review, not to write.
See how we do itInvoices arrive as PDFs or on paper and get allocated by hand to the right building and the right budget line. An error surfaces at year-end, in front of the owners. We capture and cross-check automatically: the data is read once, and anything that does not match is flagged before, not after.
See how we do itYour practice software is proprietary and API-less: building, contractor and accounting data live locked inside. We unlock it so everything else — tracking, reports to owners' boards, billing — stops depending on copy-paste.
See how we do itWe start with the one costing the most hours. There is no transformation plan: there is one process that stops being manual, then the next one.
Scope, price and delivery date agreed before we start. In weeks, not months.
The code, the agent and the documentation stay in your company's name, inside your infrastructure. You rent nothing.
A short audit: we count how many leads or incidents actually come in, how many get handled and how fast — and put figures on what each one lost along the way costs you.
Request your audit30 minutes · no commitment